Chapter DWD 301

DWD 301.03 Note Note: All forms issued by the department to comply with this chapter may be obtained at https://dwd.wisconsin.gov/jobservice/MSFW/forms.htm or from the Department of Workforce Development, Migrant and Seasonal Farmworker Programs, Dane County Job Service, 1819 Aberg Avenue, Ste. C, Madison, WI 53704. Email address: [e-mail].

DWD 301.03 History History: Cr. Register, April, 1978, No. 268, eff. 5-1-78; renum. from Ind 201.03, Register, February, 1993, No. 446, eff. 3-1-93; am. Register, December, 1997, No. 504, eff. 1-1-98; CR 07-018: am. Register December 2007 No. 624, eff. 1-1-08; CR 23-030: r. and recr. Register January 2024 No. 817, eff. 2-1-24.

DWD 301.04 DWD 301.04 Complainant confidentiality. The department may not disclose the name of a person filing a complaint with the department under s. 103.905 (4), Stats., if the person requests that the person’s name not be disclosed by the department.

DWD 301.04 History History: Cr. Register, April, 1978, No. 268, eff. 5-1-78; renum. from Ind 201.04, Register, February, 1993, No. 446, eff. 3-1-93; CR 23-030: r. and recr. (title), r. (1), renum. (2) to DWD 301.04 and am. Register January 2024 No. 817, eff. 2-1-24.

DWD 301.05 DWD 301.05 Migrant labor contractors.

DWD 301.05(1) (1) Certificate of registration.

DWD 301.05(1)(a) (a) A person shall apply annually to the department for issuance or renewal of a certificate of registration to engage in activities as a migrant labor contractor on a form prescribed by the department or on the form used to comply with 29 USC 1811(a). The fee for issuance or renewal of the certificate of registration shall be $100.

DWD 301.05 Note Note: Section 103.91 (1), Stats., prohibits a person from engaging in activities as a migrant labor contractor unless the person obtains a certificate of registration from the department. Section 103.91 (3), Stats., requires a certificate to be renewed annually.

DWD 301.05(1)(b) (b) The department shall review and make a determination on a person’s application under par. (a) within 20 working days after the application is received. The department may extend the time period for making a determination in order to determine whether s. 103.91 (4) (b), (c), or (d), Stats., applies to the person.

DWD 301.05 Note Note: Sections 103.91 (4) (b), (c), and (d), Stats., specify the circumstances for denying, suspending, revoking, or not renewing a certificate of registration to engage in activities as a migrant labor contractor based on delinquencies in child or family support, taxes, or unemployment insurance contributions.

DWD 301.05(1)(c) (c) If the department refuses to issue a certificate of registration to engage in migrant labor contractor activities to a person or suspends, revokes, or refuses to renew a person’s certificate of registration to engage in migrant labor contractor activities, the person may, within 20 days of the date of the refusal, suspension, or revocation, file a written request for a hearing under s. DWD 301.135. The request shall specify the grounds for the review and the relief sought.

DWD 301.05(8) (8) Duties. Every migrant labor contractor shall do all of the following:

DWD 301.05(8)(a) (a) Submit a separate application for a migrant labor contractor employee identification card on a form prescribed by the department or the form used to comply with 29 USC 1811 (b) for each officer, director, partner, or agent of the migrant labor contractor at the time of application or within 10 days after hiring or contracting with such person.

DWD 301.05(8)(am) (am) Provide to the department a copy of the migrant labor contractor’s certificate of registration as a farm labor contractor issued pursuant to 29 USC 1811 (a) and the certificate of registration issued to any individual hired, employed, or used by the migrant labor contractor to perform farm labor contracting activities.

DWD 301.05(8)(b) (b) Keep records that show all of the following for each worker recruited:

DWD 301.05(8)(b)1. 1. Name in full and home address.

DWD 301.05(8)(b)2. 2. All fees and other consideration paid to the migrant labor contractor on account of the labor or recruitment of the worker.

DWD 301.05(8)(b)3. 3. The cost to the migrant labor contractor of goods and services provided to the worker.

DWD 301.05(8)(b)4. 4. All sums and the purpose for all sums received from or on behalf of the worker.

DWD 301.05(8)(bm) (bm) Preserve the records specified in par. (b) for a period of 3 years and make them available to the worker or the department for inspection upon request.

DWD 301.05(8)(c) (c) Provide a policy under s. 103.91 (8) (f), Stats., the limits of which with respect to each vehicle shall be not less than $100,000 for each seat in the vehicle, but in no event is the total insurance required to be more than $5,000,000 for any one vehicle. For purposes of this paragraph, the number of seats in the vehicle is the manufacturer’s rated capacity or, for vehicles fitted or customized after manufacture, the number of seats prescribed in 29 CFR 500.105 (b) (3) (vi) (D). This paragraph shall not apply if the migrant labor contractor furnishes transportation only as the agent of an employer who has obtained a policy of insurance against liability for damages arising out of the operation of motor vehicles with coverage equivalent to the coverage required under this paragraph.

DWD 301.05(8)(d) (d) Provide a completed Vehicle Mechanical Inspection Report Form WH-514 for each vehicle used to transport individuals or property in connection with activities as a migrant labor contractor.

DWD 301.05 Note Note: Form WH-514 is available for the U.S. Department of Labor at https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/wh514.pdf.

DWD 301.05(8)(e) (e) Provide every worker recruited a written work agreement as specified in ss. 103.90 to 103.97, Stats., and this chapter. If recruitment of a worker is by telephone, the migrant labor contractor shall provide the written work agreement as soon as reasonably possible.

DWD 301.05 History History: Cr. Register, April, 1978, No. 268, eff. 5-1-78; cr. (9), Register, March, 1986, No. 363, eff. 4-1-86; renum. from Ind 201.05, Register, February, 1993, No. 446, eff. 3-1-93; am. (2), (8) (a), (c) and (d), Register, December, 1997, No. 504, eff. 1-1-98; CR 07-018: am. (1) and (8) (a) Register December 2007 No. 624, eff. 1-1-08; CR 23-030: cr. (1) (title), cons. (1) and (2) and renum. to (1) (a) and am., cr. (1) (b), (c), r. (3), renum. (4), (5), (6) to DWD 301.015 (11), (21), (9) and am., r. (7), cr. (8) (title), am. (8) (intro.), (a), cr. (8) (am), renum. (8) (b) to (8) (b) (intro.) and (bm) and am., am. (8) (c) to (e), r. (9) Register January 2024 No. 817, eff. 2-1-24.

DWD 301.06 DWD 301.06 Work agreements and written disclosures.

DWD 301.06(1) (1) A single work agreement for a family may be used only when all of the terms and conditions of employment are substantially similar for all working family members.

DWD 301.06(1e) (1e) A work agreement and written recruiting disclosure statement shall include all of the following:

DWD 301.06 Note Note: Section 103.915 (1) (a), Stats., requires that a migrant worker be provided with a written recruiting disclosure statement containing the information required in a work agreement at the time of the worker’s recruitment.

DWD 301.06(1e)(a) (a) A description of cooking, bathing, laundry, and toilet facilities.

DWD 301.06(1e)(b) (b) A statement of the maximum number of persons to be accommodated in the following:

DWD 301.06(1e)(b)1. 1. If the work agreement is for employment of a single person, the sleeping area to which the person will be assigned.

DWD 301.06(1e)(b)2. 2. If the work agreement is for employment of a family, the housing unit to which the family will be assigned.

DWD 301.06(1e)(c) (c) The positions related to planting, cultivating, raising, harvesting, handling, drying, packing, packaging, processing, freezing, grading, or storing any agricultural or horticultural commodity in its unmanufactured state.

DWD 301.06(1e)(d) (d) Transportation costs, if any, paid by the worker.

DWD 301.06(1e)(e) (e) If the employer provides transportation for the worker, the specific mode of transportation, including the type of vehicle used.

DWD 301.06(1e)(f) (f) If the employer makes a payroll deduction for a travel or subsistence advance, the rate of the deduction.

DWD 301.06(3) (3) If an employer does not use the department’s prescribed migrant labor work agreement form, the employer shall use a form approved by the department. An employer may not use a form unless it has been approved by the department prior to its use. When considering an employer’s form for approval, the department shall, in addition to the requirements of s. 103.915 (4), Stats., take into account the clarity and design of such form.

DWD 301.06(3m) (3m) An employer may offer to provide to a migrant worker a migrant labor work agreement in an electronic form as provided in s. 137.15, Stats. If the migrant worker does not consent to receive the migrant labor work agreement electronically, the employer shall provide a physical copy of the migrant labor work agreement. By the first day of work, an employer shall provide a physical copy of the migrant labor work agreement to all migrant workers, including those who consented to receive the agreement electronically.

DWD 301.06(8) (8) 

DWD 301.06(8)(a) (a) The minimum work guarantee under s. 103.915 (4) (b), Stats., shall cover the period from the date the worker is notified by the employer to report for work, which date shall be reasonably related to the approximate beginning date specified in the work agreement or the date the worker reports for work, whichever is later, and continuing until the date of the final termination of employment, as specified in the work agreement, or earlier if the worker is terminated for cause or due to seriously adverse circumstances beyond the employer’s control. If a worker is notified by the employer to report for work or is employed prior to the approximate beginning date specified in the work agreement, the period of employment and the guarantee of minimum work shall begin on the date the worker is notified to report for work or the date the worker reports for work, whichever is later, and shall continue until the final termination of employment, as specified in the work agreement, signed at the time of recruitment, or earlier if the worker is terminated for cause or due to seriously adverse circumstances beyond the employer’s control.

DWD 301.06(8)(b) (b) For purposes of par. (a), a date shall be considered “reasonably related to the approximate beginning date specified in a work agreement” if the number of days between the date the worker is notified by the employer to report for work and the approximate beginning date specified in the work agreement pursuant to s. 103.915 (4) (b), Stats., is no greater than 15% of the length of time between the approximate beginning date specified in the work agreement and the date of the final termination of employment as specified in the work agreement or 10 days, whichever is shorter.

DWD 301.06(8)(c) (c) For purposes of par. (a) and s. 103.915 (4) (b) and (5), Stats., in determining whether an interruption in operations constitutes seriously adverse circumstances beyond the employer’s control, the department shall consider the circumstances that led to the interruption of the employer’s operations including loss of crops, loss of or inability to operate facilities, or inability to store or process unmarketable, perishable agricultural produce and the department may not consider change-over of equipment or between packs or crops. The department shall also consider the duration of the interruption of the employer’s operations in relation to the term of employment identified in the work agreement pursuant to s. 103.915 (4) (a), Stats.

DWD 301.06(8)(d) (d) If a migrant worker is required by the employer to isolate under s. DWD 301.075 (2) (d), the migrant worker is considered available for work for purposes of s. 103.915 (4) (b), Stats, during the period of required isolation.

DWD 301.06(11) (11) For purposes of s. 103.915 (5), Stats., elapsed time shall be computed on the basis of 500 miles of travel per day.

DWD 301.06(12) (12) If the worker will be paid on a piece rate basis, the applicable wage rate included in the work agreement shall be the employer’s guaranteed hourly rate. If at the time of recruitment the employer cannot anticipate the exact rate the worker will be paid, the work agreement shall specify a base rate which shall be not less than the base rate paid by the employer at the end of the preceding season for the kind of work specified, together with the words “or more” or similar phrase.

DWD 301.06(13) (13) If the applicable wage rate to be paid includes a bonus provision, the work agreement shall clearly state the conditions under which the bonus shall be paid or forfeited. A work agreement may not state that a migrant worker must continue to work “until the end of the harvest” as a condition to receive a bonus. A bonus may be conditioned on a worker continuing to work up to 7 days beyond the approximate ending date in the work agreement.

DWD 301.06(14) (14) If an employer uses multiple sheet forms and signs the agreement first, the work agreement may provide that it may be cancelled by the employer if, by a specific date, the employer or the designated agent has not received a fully signed copy of the work agreement, but only if the provision is set forth in a conspicuous manner compared to the printing of the rest of the work agreement.

DWD 301.06(15) (15) The work agreement may provide for cancellation by the employer if the worker fails to notify the employer or designated agent within a reconfirmation period of not less than 15 days of the worker’s continuing intention to accept the employment, but only if the provision is set forth in a conspicuous manner compared to the printing of the rest of the work agreement. Notification of reconfirmation may be made by collect telephone call, by an employer provided prepaid postcard, or any other means paid for by the employer.

DWD 301.06 History History: Emerg. cr. (13), eff. 3-30-78; Register, April, 1978, No. 268, eff. 5-1-78; emerg. cr. (12) and (13), eff. 2-21-79; cr. (12) and (13), Register, May, 1979, No. 281, eff. 6-1-79; cr. (14) to (16), Register, March, 1986, No. 363, eff. 4-1-86; renum. from Ind 201.06, Register, February, 1993, No. 446, eff. 3-1-93; am. (5) and (12) (b), Register, December, 1997, No. 504, eff. 1-1-98; CR 07-018: am. (2), (3) and (13), cr. (2m) Register December 2007 No. 624, eff. 1-1-08; CR 23-030: am. (title), cr. (1e), renum. (2), (2m), to DWD 301.015 (10), (20) and am., cons. (3) and (4) and renum. to (3)., cr. (3m), r. (5) to (7), renum. (8) to (8) (a) and am., cr. (8) (b), (d), renum. (9) to (8) (c) and am., renum. (10) to DWD 301.015 (23) and am., am. (11), renum. (12) (a) to (12) and am., r. (12) (b), am. (14), (15), r. (16) Register January 2024 No. 817, eff. 2-1-24.

DWD 301.07 DWD 301.07 Migrant labor camps.

DWD 301.07(1) (1) Certificate.

DWD 301.07(1)(a) (a) The application fee for an annual certificate to operate a migrant labor camp shall be $100. Issuance of a certificate to operate a migrant labor camp is contingent on the migrant labor camp satisfying the minimum standards of this chapter.

DWD 301.07 Note Note: Section 103.92 (1) (a), Stats., requires every person maintaining a migrant labor camp in this state to apply for a certificate to operate the migrant labor camp and requires the application to be made annually by April 30 or 30 days prior to opening a new migrant labor camp. With certain exceptions, s. 103.92 (3), Stats., requires the department to issue a certificate if the migrant labor camp is in compliance with the department’s rules establishing minimum standards for migrant labor camps. Section 103.92 (3), Stats., also provides that a certificate issued by the department authorizes a migrant labor camp to operate until March 31 of the next year.

DWD 301.07(1)(ag) (ag) A camp operator shall include with an application for a certificate to operate a migrant labor camp all of the following:

DWD 301.07(1)(ag)1. 1. Documentation from the fire department providing fire protection for the migrant labor camp that the structures used for the migrant labor camp meet all local and state fire codes for the number of expected occupants identified on the application. The documentation shall be based on a fire inspection conducted no more than 6 months before submittal of an application for a certificate to operate a migrant labor camp.

DWD 301.07(1)(ag)2. 2. The test results for the water sample required under sub. (9) (ar).

DWD 301.07(1)(ag)3. 3. The written procedures for the temporary isolation of sick or injured occupants required under s. DWD 301.075 (2) (c).

DWD 301.07(1)(ar) (ar) The department shall review and make a determination on an application for a certificate to operate a migrant labor camp within 140 working days after the application is received or within 20 working days after the last inspection of the migrant labor camp that is needed for issuance of the certificate, whichever is sooner. The department shall schedule each inspection promptly, taking into consideration seasonal conditions and the employer’s schedule for the use of the migrant labor camp. If 3 or more inspection visits are needed for issuance of the certificate, the department shall charge an additional fee of $300 for the third inspection and $500 for the fourth inspection and each subsequent inspection.

DWD 301.07 Note Note: Section 103.92 (3), Stats., requires the department to inspect each migrant labor camp for which an application for a certificate to operate a migrant labor camp is made.

DWD 301.07(1)(aw) (aw) Except for the denial of a certificate to operate a migrant labor camp that is required under s. 103.92 (6), (7), or (8), Stats., an applicant who wishes to contest the department’s denial of a certificate may, within 30 days after the date of the denial, file a written request for hearing under s. DWD 301.135.

DWD 301.07 Note Note: Sections 103.92 (6), (7), and (8), Stats., specify requirements for the department to deny a certificate based on delinquencies in child or family support, taxes, or unemployment insurance contributions and such denials are subject to review as specified in those statutes.

DWD 301.07(1)(b) (b) A camp operator shall file a separate application for a certificate to operate a migrant labor camp for each separate migrant labor camp that the camp operator maintains. In determining whether certain facilities constitute 2 or more separate migrant labor camps, the department shall consider the distance separating the housing units and whether or not there are shared facilities for the use of the people residing in the housing units.

DWD 301.07(1)(c) (c) The department may not conduct any inspection for an applicant under this subsection until the application fee has been paid and the department has received the completed application.

DWD 301.07(1)(d) (d) The department shall charge a fee of $100 for each partial inspection that is requested. A partial inspection is not an additional inspection visit under par. (ar).

DWD 301.07(1)(e) (e) A visit to a migrant labor camp that is solely for the purpose of obtaining a water sample for testing is not an additional inspection visit under par. (ar).

DWD 301.07(1)(f) (f) If the only purpose for an additional inspection visit is to verify that specified corrections have been made, the department may instead accept letters, emails, photos, receipts, or other documents from the camp operator that verify that the corrections have been made.

DWD 301.07(1)(g) (g) A copy of the camp operator’s certificate to operate a migrant labor camp shall be posted in a conspicuous place in the migrant labor camp. The posting shall be on a form prescribed by the department and shall be in English and in the language of the occupants if other than English.

DWD 301.07(1m) (1m) Notice of revocation. If the department determines that a migrant labor camp is operating without a certificate to operate a migrant labor camp or identifies any other violation of this section or s. 103.92, Stats., that would warrant revocation of a certificate, the department shall provide a notice of violation pursuant to s. 103.965 (1), Stats., and allow up to 15 days to correct the violation. If the violation is not corrected, the department shall issue a notice of revocation of the certificate to operate a migrant labor camp. The notice of revocation shall be accompanied by a closing order.

DWD 301.07 Note Note: Section 103.92 (4), Stats., allows only certified migrant labor camps to operate in this state and requires the department to order the immediate closing of all other migrant labor camps.

DWD 301.07(2) (2) Closing order. Within 3 working days from the date of an order closing a migrant labor camp, the department shall transmit the file and a copy of the order to the attorney general or the district attorney for the county in which the violation occurred for prosecution.

DWD 301.07 Note Note: Section 103.92 (4), Stats., authorizes the attorney general or district attorney to enforce the department’s closing order.

DWD 301.07(4) (4) Gates and gateways. Any fence around a migrant labor camp shall have one or more unlocked gates or gateways that have a width that is no less than the aggregate width required for exits under the Wisconsin commercial building code for a building with the same occupant load as the migrant labor camp.

DWD 301.07(6) (6) Plans and specifications.

DWD 301.07(6)(ag) (ag) In this subsection:

DWD 301.07(6)(ag)1. 1. “Addition” means construction performed on a building that increases the outside dimensions of the building.

DWD 301.07(6)(ag)2. 2. “Alteration” means an enhancement, upgrading, or substantial change or modification to a building other than an addition or repair to the building or to electrical, plumbing, heating, ventilating, air conditioning and other systems within the building.

DWD 301.07(6)(ag)3. 3. “New construction” includes an addition or alteration to an existing building.

DWD 301.07(6)(ag)4. 4. “Repair” means the act or process of restoring to original soundness, including redecorating, refinishing, nonstructural repairs, or maintenance, or the replacement of existing fixtures, systems, or equipment with the equivalent fixture, system, or equipment.

DWD 301.07(6)(ar) (ar) Except as provided under par. (b), plans and specifications for all new construction intended for use as housing or common use facilities shall be approved by the department before letting contracts or commencing work.

DWD 301.07(6)(b) (b) If the new construction will result in any of the following buildings, the camp operator is not required to submit plans and specifications under par. (ar) if the camp operator submits notice of intent to construct such a building to the department prior to constructing such a building:

DWD 301.07(6)(b)1. 1. Single story buildings for use as housing for not more than 2 families.

DWD 301.07(6)(b)2. 2. Buildings for use by not more than 8 persons who are not members of the same family.

DWD 301.07(6)(b)3. 3. Common use facilities containing less than 25,000 cubic feet total volume that have no floor or roof span greater than 30 feet and that are not more than 2 stories high.

DWD 301.07 Note Note: Plans and specifications for all new construction may also require the approval of the Department of Safety and Professional Services, a municipality, or a local governmental unit under the Wisconsin commercial building code. Contact the Department of Safety and Professional Services, Division of Industry Services Plan Review, 4822 Madison Yards Way, Madison, Wisconsin 53705 for further information.

DWD 301.07(6)(c) (c) One copy of plans and specifications are required to obtain the department’s approval under par. (ar). The plans shall include all of the following:

DWD 301.07(6)(c)1. 1. A plot plan of the migrant labor camp that includes the location and grades of adjoining streets, alleys, lot lines, and any other buildings on the same lot or property.

DWD 301.07(6)(c)2. 2. The name of the owner of the migrant labor camp.

DWD 301.07(6)(c)3. 3. The intended use or uses of all rooms and the number of persons to be accommodated therein.